How to accomplish a successful event? Print E-mail

6 months prior and before

  • Determine the purpose and objectives for your meeting
  • Find suitable destination and venue options to fulfill your purpose and needs
  • Determine:
  • Conference needs
  • Facilities
  • Function room
  • Additional facilities, such as breakout rooms, offices, storage, etc.
  • Technical equipment
  • Supplies
  • Translation needs
  • Phonelines or such
    • Caterings (coffee breaks, lunch, reception, dinner, etc)
    • Accommodation needs
    • Room needs (singles, doubles)
    • Are there VIP’s or speakers who would need upgrades
    • Request for proposal from venues suitable and make siteinspections
    • You can make Request for a proposal to Visit Lithuania
    • Review RFPs and select most suitable venue
    • Confirm your booking
    • Notify attendees

    3 months prior

    • Check number of attendees and update this information to your contact person

    5 weeks prior

    • Confirm catering, room setups and supplies in writing with any other details or requirements
    • Inform your attendees of the agenda and the timing for the meeting and other activities
    • Check amenities and confirm with your contact at hotel
    • Update the number of attendees to hotel

    3 weeks prior

    • Submit rooming list
    • Room distribution list for accommodation reserved
    • VIP’s specified
    • Check all the details of your conference booking
    • Number of attendees and setups
    • Catering
    • Supplies (technical requirements, etc)
    • Any other details

    At arrival

    • Arrive on time at the venue (1/2 – 1 hour before)
    • Review the details of your booking with your contact person for the day
    • With your contact walk around and review the facilities needed during your event
    • List the persons allowed to make charges to the master bill

    During your event

    • Communicate with your contact person during your event. Keep them updated.

    At time of departure

    • Give your contact feedback - what went well and what areas could be improved!
  •  

     

    AVIS - MOST FAVOURABLE MINILEASE CONDITIONS & PRICES
    Prepaid Individual Transfer 

    No trouble with money exchange upon arrival,
     
    no need to take care of taxi  search, no language problems
    !

    The driver will wait for you at arrival hall with your name on the card, will help you with luggage and will safely transfer you to agreed place.
    One way transfer price 25 Euro per car only!
    Please fill in the  Transfer Reservation Form and we will contact you within 24 business hours with confirmation.



    If you experience any problems with your booking or prefer to book by telephone please contact our helplines on:

    +370 5 2625 241
    (Mon-Fri 09.00-18.00hrs)
    VisitLithuania Travel Network ::  LITHUANIA  ||  TRAVEL/TOUR PACKAGES  ||  HOTEL  ||  AIR  ||  CAR RENT/TRANSFERS
      © 2001-2012, Travel Agency Visit Lithuania, L.Stuokos-Guceviciaus 1, Vilnius, LT-01122, Lithuania
    Phone:
    +370 5 2625 241, +370 61520 462  Fax: +370 5 2625 242  info@VisitLithuania.net
       Legal notice Privacy policy